County may have improperly destroyed public records.
The following message was emailed to Kitsap County Public Records Officer R'lene Orr, on 7/30/2005, at 8:04pm.
R'lene,
Thanks for the quick response to our request for review of overdue records.
However, regarding our Item No. 1 (re: missing fax cover pages), I do have a concern about your statement that, under state record retention procedures, the requested records "have no public retention value."
I assume you are referring to Item No. 4 in the table of "Administrative materials with no retention value" (page S-16, Washington State General Records Retention Schedule for All Local Government Agencies), which reads, "Letters of transmittal, which do not add any information to the transmitted materials."
The key phrase in the provision is "do not add any information to the transmitted materials." Because the fax imprints on the pages supplied (see sample below of Commissioner Angel's Confidentiality and Nondisclosure Agreement) do not include information identifying the sending and receiving parties of the transmitted materials (no phone numbers, no names), the cover pages are essential in order to provide that information, as well as any supplementary information that may be on the cover pages.
It appears that the county may have improperly destroyed public records. The county may want to check with the other party/parties involved in the fax transmittals in hopes that the missing pages can be recovered.
Thanks,
Charlie Burrow, KCRP
R'lene,
Thanks for the quick response to our request for review of overdue records.
However, regarding our Item No. 1 (re: missing fax cover pages), I do have a concern about your statement that, under state record retention procedures, the requested records "have no public retention value."
I assume you are referring to Item No. 4 in the table of "Administrative materials with no retention value" (page S-16, Washington State General Records Retention Schedule for All Local Government Agencies), which reads, "Letters of transmittal, which do not add any information to the transmitted materials."
The key phrase in the provision is "do not add any information to the transmitted materials." Because the fax imprints on the pages supplied (see sample below of Commissioner Angel's Confidentiality and Nondisclosure Agreement) do not include information identifying the sending and receiving parties of the transmitted materials (no phone numbers, no names), the cover pages are essential in order to provide that information, as well as any supplementary information that may be on the cover pages.
It appears that the county may have improperly destroyed public records. The county may want to check with the other party/parties involved in the fax transmittals in hopes that the missing pages can be recovered.
Thanks,
Charlie Burrow, KCRP
posted by Charlie Burrow | 8:34 PM
1 Comments:
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Have you looked at the SKIA sub-area plan and thought about the possibility that it would have to be revised to permit the kinds of retail development which would likely follow construction of a speedway?
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